DHL European Financial Services Brussels is the little sister of location Maastricht. Although smaller in quantity, it has been around for ages. About 70 dedicated people make sure the job gets done every day.

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Core activities

The core activities of location Brussels are processing financial data and reporting them to Deutsche Post DHL. These activities include:

• Booking invoices for customers
• Paying suppliers
• Duties & VAT reporting

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Overview Departments

The people working at DHL European Financial Services in Brussels are divided between 6 departments:

• Airlines
• Continuous Improvement Managament
• Hubs & Gateways
• Support Entities
• Tax & Mailroom
• Williams Lea

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Departments

Airlines

European Air Transport and DHL Air UK are two important customers of the Airlines department.

The Airlines team is responsible for:

• Processing of supplier invoices;
• Payment and reconciliation processes;
• Booking of bank statements, processing of journal entries, fixed assets accounting, reconciliation activities, month-end activities and reporting to DHL Headquarters.

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Continuous Improvement Management

Continuous Improvement is the team working closest with Maastricht. Their important task is to make sure the rest of the colleagues have the right means to do their jobs and to do them efficiently.

Continuous Improvement Management consists of:

• Financial System & Reporting Support
• Process Teams

Financial System & Reporting Support is responsible for financial system support and development on AS400, support of the service line and first line, participation in projects.

The Process Teams maintain and develop the financial system, secure the continuity of self-developed tools, maintain forms on the intranet, support the service lines in ad-hoc requests (i.e. analyzing large amounts of data) and drive implementation of Change Requests.

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Hubs & Gateways

The Hubs & Gateways department does the accounting for numerous DHL Hubs & Gateways entities such as DHL Aviation and DHL Airways.

The Hubs & Gateways team is responsible for:

• Processing of supplier invoices;
• Payment and reconciliation processes;
• Booking of bank statements, processing of journal entries, fixed assets accounting, reconciliation activities, month-end activities and reporting to DHL Headquarters.

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Support Entities

The Support Entities team takes care of the accounting for the DHL European Headquarters at Diegem. It also includes accounting for partners in Basel and Czech Repubic. DHL Worldwide Express Logistics is the fourth business partner.

Next to the following activities:

• Processing of supplier invoices;
• Payment and reconciliation processes;
• Booking of bank statements, processing of journal entries, fixed asset accounting, reconciliation activities, month-end activities and reporting to DHL Headquarters.

the Support Entities team also does Accounts Receivable billing. Furthermore, an important emphasis lays on intercompany reconciliation.

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Tax & Mailroom

The Tax team handles the annual accounts, consolidations, declarations and Tax & VAT compliance for several of the entities.

The Mailroom is in fact the heart of location Brussels: the mailroom assistants make sure everyone gets their mail, they scan the invoices and take care of archiving.

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Williams Lea

The Williams Lea department takes care of the accounting for offices of the Williams Lea customer worldwide. Williams Lea is a global Business Process Outsourcing company specialized in Corporate Information Solutions.

The Williams Lea team is responsible for:

• Processing of supplier invoices;
• Payment and reconciliation processes;
• Booking of bank statements, processing of journal entries, fixed assets accounting, reconciliation activities, month-end activities and reporting to DHL Headquarters.

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